Senior Secretary (Ops/Ss 3)

Senior Secretary (Ops/Ss 3)

Expiry Date: 
Friday, 26 October 2018 - 11:45pm
Job Purpose: 

To provide secretarial and administrative support to the Licensing and Applications Division
 
Key Responsibilities: 
•     Disseminates letters to licensees 
•     Accepts phone calls and messages and route appropriately 
•     Timely and accurate minutes prepared, letters and other assigned documents 
• Creates, stores catalogue and maintains the Division’s computerized and paper-based 
documents files 
•     Creates and updates hard and electronic client files 
•     Compiles and prepares Divisional monthly reports 
•     Supports the efficient management of telephone enquiries 
•     Maintains a group diary and determine conflicting priorities 
•     Organizes meetings: take minutes, disseminates minutes, types and presents agendas 
•     Improves the administrative operations where possible 
•     Monitors stationery and supplies used by the Division 
•     Supports the operations of the Division as necessary 
•     Plans events as necessary in collaboration with Communications personnel 
•     Any other duties assigned by the Director  
Salary range: (OPS/SS 3) $887,418 to $1,054,861 per annum plus any allowances attached to 
this post 
 
Qualifications And Experience: 
• 3 years’ experience in a secretarial position 
• CPS Certification 
• Type writing speed of 40-45 words per minute and shorthand 
skills at 80-100 words per minute would be advantageous 

Applications should be submitted no later than Friday, October 26, 2018 to: 
 
The Director Human Resources 
Cannabis Licensing Authority 
4 St. Lucia Avenue, Kingston 5 
Email: vacancies@cla.org.jm 
 

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